Administrative Executive, Bishop's Office (Permanent Part-Time)

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Administrative Executive, Bishop’s Office (Permanent Part-Time).

Responsibilities and Duties

a) General Administration

  • Assist with general administrative duties which include handle incoming and outgoing mails, answer calls and other ad-hoc assignments.
  • Manage Bishop’s office travel arrangement (flight, accommodation, itinerary, budget); provide support for Presidents from Annual Conference and other delegate travelling arrangement when the travelling is initiated and/or organised by Bishop’s office.
  • Perform RSVP to invitations on behalf of Bishop’s office.
  • Attend to guests and visitors’ enquiries and their visits to the office.
  • Upkeep the general cleanliness and tidiness of Bishop’s office.

b) Organize and coordinate meetings for Bishop‘s office

  • Manage meeting logistics by booking conference room and/or schedule zoom. Send email notice to meeting group. Set up the meeting room and cater lunch/dinner/refreshments.
  • Other arrangements include car park reservation and prepare meeting papers and materials.

c) Prepare letters and liaise with the appropriate Councils

  • Appointment letters for the appointees by Bishop’s office.
  • Send invitation letters to guest speakers for local/overseas events.
  • Prepare appeal letters, character reference and/or recommendation letters as and when required.

d) Manage administration follow-up to government agency for 3 Annual Conferences

  • Process request for NS deferment for pastors from all 3 Annual Conferences.
  • Process application for new solemnization license and renewal license for pastors of all 3 Annual conferences.
  • Update Registry Of Marriage (ROM) on solemnizers’ information (church transfer, change of email address, home address, phone number, resigned, retired, deceased, etc) and letters, etc.

e) Stand in for Personal Assistant roles in her absence.

Job Requirements

  • Minimum Diploma or Degree in Business or equivalent from an established institution or university with at least 5 years of relevant working experience in administrative position.
  • Strong spoken and written communication skills are required to collaborate with various key stakeholders.
  • Able to communicate effectively across many levels of committees headed by clergy and laity.
  • Able to work well independently and under tight timelines.
  • Proficient in MS Office Application (Word, Excel, Powerpoint).

To apply for the above vacancy, please send us a copy of your resume to hr@methodist.org.sg.

Please indicate the following information in your resume:

  • Current & expected salary
  • Reason(s) for leaving
  • Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

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